Please make cheques payable to 'Coldest Night of the Year' and write the name of the walker or team you are supporting on the memo line.
Please bring cheques, pledge forms and any cash you collect to registration on WALK Day.
If you collect donations after WALK Day, please mail to us and include your pledge form or "My Results" form.
Coldest Night of the Year
Unit 260-659 King Street East
To find your WALK's start location, choose the city you are walking in from the Locations menu - everything you need is there, including start/finish location, address, map, contact numbers, emails, route descriptions, and most other location-specific details.
You can print your My Results Form by:
1. Logging in to your FundHub
2. On the left, click "Fundraising"
3. Beneath "Fundraising", click "Download Forms"
4. Then, click the option to have the My Results Form sent to your inbox. It should arrive within a few minutes - be sure to check your email's junk/spam area in case it gets filtered there inadvertently.
We expect cold temperatures and precipitation. Watch the weather online prior to the walk carefully. Layers of clothing are good since you will certainly warm up during a long walk. Gloves, a warm, ear-covering hat, sunglasses for wind protection and a water/snow repellent jacket (preferably with a hood) are all good choices.
Footwear is really important. If there is snow or rain, you need to have water-proof boots or shoes. Gloves and a scarf are a good idea also. After all, it is a February WALK in Canada...
If you receive cash or cheques made payable to YOU, please log in to the Fundraising Portal, click Fundraising and then "Enter $$ or Cheques" and enter the donor information there. You then have one of two choices:
The waiver form means you understand the risk of walking in the event, that in the event of injury you release the event, the volunteers and the operators of the event from any liability and, should your picture be taken on WALK Day, you release the WALK to appropriately use your likeness in any future publications around the WALK. Consult your own legal counsel for additional input should you have any questions.
Team Captains are the backbone of our event. Team Captains create their team online, recruit other people to walk on their team, encourage them in their fundraising efforts, and are the first line of communication if a walker has questions or needs help. On WALK Day, Team Captains rally their team together, congratulate them on a job well done, and walk with those who need a pal to walk alongside. Your job is to recruit and cheerlead your team to raise funds for your cause! Read more here.
Keep them safe till WALK Day - that's when you will present them with your pledge sheet during check-in.
You can also add these pledges online on your personal page - log in, click the "Fundraising" tab at left, then click "Enter $$ or Cheques" and add each pledge one by one (you can print that whole list out and bring with you on WALK Day too!).
All post-WALK cheques can be mailed directly (with your completed pledge form) to:
Coldest Night of the Year
260-659 King St. East
Canada, N2G 2M4
1. Print the waiver form, sign it (or have your parent/guardian sign it if you are 17 and under) and have it ready to hand it. Waiver forms are available here
2. Print the "My Results" form under the "Download Forms" section of the FundHub to bring with you on WALK Day.
3. Gather your cash and cheques together, and be sure the amount of cash/cheques you have matches what you recorded on your pledge form.
4. Review all your cheque donations to ensure they are:
5. Indicate any donation that remains uncollected on your pledge form by highlighting and noting it on your form.
6. Go to your WALK location and hand in your cash (keep loose coin in sealable baggies or even better - convert to paper money), cheques, and pledge form, and then get walking!
In the weeks following WALK Day, we process all location bundles from coast to coast. Verifying all pledges takes us a few weeks - you should see your donation totals updated by the end of March.
Absolutely! The purpose of the CNOY is to raise funds for charities. Walkers work hard to raise funds from friends, families and co-workers to support the charity they are walking for.
No - you can have as many people join your team as you'd like! There is no limit.
No - the $25 registration fee (which is required for adults over the age of 18 who raised less than $150, or youth aged 13-17 who raised less than $75) is NOT tax-deductible.
Definitely! Once you've recorded your cash donations online, you can pay them through our website with your personal credit card to avoid lugging an envelope of cash around.
If you'd like to pay with personal cheque, be sure to enter your cash pledges online and then total your cash donations. Write out your cheque to "Coldest Night of the Year". Bring this with you on WALK Day with your completed list of pledges, and you're all set.
Email us at email@example.com and we'll take care of it for you.
Note: if you have collected cash or cheque pledges, please ensure that all donor names and addresses are carefully posted online in your FundHub. Don't send cash in the mail. Pay for cash with a personal cheque from you (or pay by credit online). Send all cheques with your pledge sheet (if applicable) to Blue Sea Philanthropy, 260-659 King St. East, Kitchener, ON, N2G 2M4, Attn: Coldest Night of the Year
Depending on your fitness, the weather, congestion and ground cover, most walkers clip along at between 4-5 km/hour.
2km should take 30-45 minutes
5km should take you 60-90 minutes
10km around 2-3 hours
If you want to start or join a team (or walk by yourself), you can register online by clicking the Register button on the top menu, next to the logo. The registration process will take you about 5 minutes, so you can do it while the coffee's perking. Note: When setting up your username, please do NOT use spaces.
Once you register online, you can use the online FundHub to send your friends and family a link to your personal fundraising page. There, they can give to you securely online by credit card or PayPal. Alternately, you can download a pledge form, print it out and ask people face-to-face for support.
Add these pledges online on your personal FundHub page - log in, click "Fundraising" tab at left, click "Enter $$ or Cheques" and add each pledge one by one. Carefully type in the details of your donors' gifts or pledges (including their email address if you have it).
Note: No donor is ever contacted or solicited by the WALK, other than during the acknowledgement of their online donation, or when we mail them their receipt after the event.
To edit your personal goal:
To edit your team's goal (Team Captains only):
You can change your walking distance by:
1. Logging in to your FundHub
2. Clicking the "Profile" tab at the left
3. Clicking the "Edit User Survey Questions" tab at left.
4. You can edit your distance selection in this screen and hit the "submit" button to save.
For children under the age of 13, the registration fee of $25 is waived. For children aged 13-17, the $25 registration fee applies if they raise less than $75. As each donor gives $40-50 on average, this goal is definitely doable. Ask grandma and grandpa, teachers, neighbours - one dedicated evening of fundraising should do the trick.
Reminder: the registration fee is non-refundable and will NOT generate a tax receipt
Donations of $20 or more will receive a charitable receipt.
Yes - this is a change that we need to make at HQ. Contact us and we'll either a) remove you from the team, so that you can start or join a new one, or b) move you to a new team (if you know which one you'd like to join).
No - once a registration fee is entered into the system, it cannot be moved or converted into a donation. However, rest assured that your registration fee is forwarded to your local charity, just like donations are - and, it is reflected in your location's overall fundraising total.
Reminder: the registration fee is non-refundable and will NOT generate a tax receipt.
Everyone who joins a team selects their own route distance during registration. You may have people walking multiple distances on the same team.
All kids aged 12 and under must be accompanied by a parent or guardian who is walking with them and stays with them at all times (including helping them register/hand in their waiver form). The routes are family-friendly, but not intended for children walking alone.
All youth under 18 must have a waiver signed by their legal guardian.
If you'd like to transfer one or more of your donations from your account to your teammate's, email us at firstname.lastname@example.org with the donor's name, their donation amount, and the name of the teammate you'd like us to move the donation to. We'll get it done!
Note: we cannot split individual donations (i.e. from a single $50 donation, give $25 to one walker, and $25 to another).
Yes, there will be rest stations along your route - check your location page for more details.
Service dogs wearing their working vests are always welcome.
For the safety of our walkers, and because of food safety requirements, pets aren't permitted. We want to make sure every participant can complete the WALK comfortably and that dogs aren't left in cars during registration or the post-walk meal.
A pledge form is sent to you via email automatically when you register for the WALK.
Additional pledge forms may be downloaded from the Tools page.
Online donors who give securely with their credit cards get e-receipts within minutes of their donations. Donors who give cheques or cash are receipted within 60 days of the event by regular email or post (for donations of $20 or more).
Email or call us and we'll take care of it for you.
We'll need to know:
If you donate or pay your registration fee by credit card/Paypal, our charity's legal name will appear on your statement - Blue Sea Philanthropy.
Yes! If you donate or pay your registration fee by credit card/Paypal, our charity's legal name will appear on your statement - Blue Sea Philanthropy.
First of all, don't hit "reply" to that notification email - that just goes to us (and we might giggle at you).
To thank your donors, log in to your fundraising page, click on "Fundraising", then click on "Thank Donors". Follow the instructions there to send them a quick thank-you note. It's good etiquette (your Grandmother would be proud!), and a great way to connect with your donors on a personal level.
Toques are given out on WALK night to anyone who has either...
A. Fundraised the minimum amount required by age:
$75 for youth 17 and under, or
$150 for adults 18 and older
B. Paid the $25 registration fee online or on WALK night.
For more info, click here
Reminder: the registration fee is non-refundable and will NOT generate a tax receipt
Call or email us. We're happy to help!
The short answer is: yes. It would help us get a better handle on how many participants to expect on WALK Day.
Create a separate registration profile for each family member. You could route them all to the same email address or even post all donations under one family member's name for efficiency's sake, but each person should have their own profile.
Due to the risk of ice, snow, and wet weather, the numbers of walkers involved, and the participation of children, seniors, and service animals in our event, participants are not permitted to run our routes. For those who would prefer to run, they may do so under their own oversight either earlier in the day or on another day, knowing that they would be running without our volunteer management and would not be covered under our insurance.
Runners can then participate on WALK Day with us by walking the route with their friends, families, and neighbours.
We've got lots of answers for your business, church or organization - check out our "About the Challenge" page, and click "FAQ".
There is no registration fee for teams as a whole, but instead it works on an individual basis.
On average, walkers raise about $250 each, and most donors give around $40-$50, so it's a reachable goal! Reminder: the registration fee is non-refundable and will NOT generate a tax receipt
No - you can register online at any time leading up to WALK Day. Of course, we recommend you register early so that you can use the weeks before WALK Day to raise lots of funds for your charity!
Great work! To facilitate our processing of these donations, you must EITHER:
If you choose to enter all money under the Captain's account, when your team arrives on WALK Day, just explain to the registration volunteer that your total is meant to help all members on your team reach their fundraising minimum. For example, if your team of 4 raised $1,000, it would be as if each of you had raised $250 - you've definitely met your minimums!
Simply add in five zeroes (00000) as the postal code, and the donation page should allow you to continue - if you're still having trouble, please contact our offices and we would be more than happy to help!
Yes, all walkers must sign the waiver during check-in. Walkers 17 and under require the signature of a legal guardian.
Check-in for ALL walkers opens at 4pm and closes at 6pm. Walkers should have their pledge forms and any cash and cheques filled out and ready to go when they arrive.
There are 2km, 5km and 10km routes available.
Note that this can only be performed by the participant who started the team (the Team Captain).
Be sure to click "Save" when you're finished!
Registration opens at 4pm. The WALK routes open at 5pm and all walkers must be out on the route by 6pm.
Choose the Location you'll be walking from the Locations page - if your location's route map has been finalized, it will be there. (If not, be patient, it'll be there soon.)
WALK officials will monitor temperatures during the week leading up to the walk. If the temperature is becomes extremely cold, or if there is freezing rain- so much so that the safety of our walkers is in question - we may shorten or suspend the walk to safeguard their well-being.
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place physical, electronic and managerial procedures to safeguard and secure the information we collect online. For more info: click here
Yes. If you have joined a team, your fundraising and sponsor totals will be reflected in both your team total and the overall event total.
At the top of the page there is a 'Forgot Password?' link right next to the login button - click this to be taken to a password reset area, or just go ahead and click here.
If you can't login or your username is not working, make sure you don't use any spaces in your name or password.
You normally would at least begin the WALK with your team, but depending on fitness levels and pace, you may end up spreading out along the route during the WALK.
© 2017 Blue Sea Philanthropy
A Registered Canadian Charity
Toll Free: 1.877.743.3413
260-659 King St. East,
Kitchener, ON, N2G 2M4